University council decisions
Circulars and models for drafting university council decisions
Decisions and rules governing the work of councils
Documents required for presentation to the university councils
university council
The working mechanism of the university councils
Auditing office of the university council
- Receiving the decisions of the faculties councils and various other topics from directorates and various entities.
- Checking the necessary documents for each topic, completing the missing information, and preparing them for presentation to the relevant councils, as there is a list of the documents needed to study each topic.
- Entering the data into the computer program, saving the file and send it to the competent office.
- Distributing correspondences to the relevant councils according to the nature of topics, either to the council of scientific affairs, or the council of scientific research and higher studies, or the university council, or to other directorates.
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Council of scientific affairs
- Preparing the meeting agenda to be displayed on screens electronically after checking each file according to the list of documents required for each topic.
- Preparing and drafting the council’s decisions after the session is held and keeping each topic and classifying it in its own folder according to the council’s tree that includes branches for all the topics studied in it.
- Distributing the decisions with their supporting documents to the concerned authorities for implementation.
- Archiving these decisions and arranging the documents according to their files.
- Preparing the minutes of the meeting, including an indexing of the decisions taken, and circulating them to all concerned parties.
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Council of scientific research and higher studies
It is the office responsible for preparing the sessions of the council of scientific affairs, as it is held every 15 days under the chairmanship of the Vice President for Scientific Affairs and the membership of the professors, the faculty vice-deans for scientific affairs, and a representative of the Teachers Syndicate and the Students Union. The council studies topics related to its scientific tasks regarding the matters of faculty members such as appointment, dispatch, teaching assistants and the technical staff ….
- Preparing the agenda of the sess for displaying it on the screens electronically after checking each file according to the list of the required documents.
- Preparing and drafting the council’s decisions after the session, and filing them in the relevant folders.
- Distribute the decisions with their supporting documents to the concerned authorities for implementation.
- Archiving these decisions and arranging the documents according to their files.
- Preparing the minutes of the meeting, including an indexing of the decisions taken, and circulating them to all concerned parties.
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University councils
Preparing the sessions of the university council in advance, as the university council receives the decisions issued by the councils of scientific research and higher studies, the council of students’ affairs, and the council of open education. In addition, The council studies topics related to its scientific tasks regarding the matters of faculty members such as appointment, dispatch, teaching assistants and the technical staff.This council is held every 15 days under the chairmanship of the Vice President for Scientific Affairs and the membership of the professors, the faculty vice-deans for scientific affairs, and a representative of the Teachers Syndicate , the Students Union and directors of institutes and the scientific centers, and the council secretary.
- Preparing the agenda of the sess for displaying it on the screens electronically after checking each file according to the list of the required documents.
- Preparing and drafting the council’s decisions after the session, and filing them in the relevant folders.
- Distribute the decisions with their supporting documents to the concerned authorities for implementation.
- Archiving these decisions and arranging the documents according to their files.
- Preparing the minutes of the meeting, including an indexing of the decisions taken, and circulating them to all concerned parties.
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Automation office of the university councils
- Automating the decisions of the university council and then saving them in the relevant files.
- Automating the decisions of the scientific affairs council and then saving them in special folders.
- Automating the decisions of the scientific research and higher studies council,and then saving them in special folders so that we have statistics for all studied topics according to their relevant documents. .
- Automating the decisions of the higher education council and the relevant documents.
- Sending decisions issued by the university council office electronically via e-mail to the concerned authorities to be informed of them.
- Electronic preparation of the sessions for presentation rather than papers.
- Verifying the publication documents of external journals and accrediting them through the journals’ websites.